Tap the pencil to choose a photo. Saved to your profile.
Updates your login email.
Letters, numbers, dots, dashes only. Can log in with this instead of your email.
PIN must be 4–10 digits.
Contractor Info
As a contractor, you can add your GST number and choose whether to charge GST on your invoices.
Charge GST (5%)
Adds 5% GST on top of your gross pay in reports
Preferences
Email me my pay summary
Receive your pay breakdown by email when the report is sent
❓ Frequently Asked Questions
How do I log a class? +
Go to the Home tab, fill in the date, location, and add one or more shifts using the + Add shift button. Each shift needs a class name, time, hours, and rate. Hit Submit when done.
What is the current pay period? +
Pay periods run bi-weekly (every two weeks). Your current period dates are shown in the dropdown at the top of the Home tab. You can also switch to past periods to review or add missed entries.
Can I submit hours for a previous pay period? +
Yes — select a past pay period from the dropdown on the Home tab, enter your shifts, and submit. Prior period submissions are automatically included in the next payroll report.
How does the weekly shift bonus work? +
If you teach 6 or more hours in a single week, you earn a $5/hr bonus applied retroactively to all hours that week. The progress tracker on your Home tab shows how close you are each week.
What is the Pole 11+ bonus? +
When logging a pole class with 11 or more students, check the Pole 11+ checkbox on that shift. You'll earn a $5 bonus on top of your hourly pay for that class.
How do I change my email or PIN? +
Go to the Profile tab. You can update your email address, set a username for login, and change your PIN from there. Changes take effect immediately.
I submitted wrong hours — can I fix it? +
Yes — on the Home tab, tap any entry to expand it and hit Edit. You can correct hours, rate, class name, or time. If the pay period is already processed, contact admin directly.
🐛 Report a Bug
Something not working right? Let us know and we'll get it fixed.
✉️ Message Support
Have a question that's not in the FAQ? Send us a message and an admin will reply to your email.
📥 Support Inbox 0
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Admin — Payroll
Select a pay period and review each staff member's hours before sending to the accountant. Staff are set to auto-approve by default — change this per staff member in the Staff tab.
Staff this period
0
Staff
0.00
Hours
$0.00
GROSS PAY (pre-tax)
Pending Submissions
Staff who have submitted prior pay period entries awaiting accountant review. Approve and send to clear the queue.
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➕ Add Staff Member
▼
Active — can log in
Charge GST
Send email reports
Staff receives pay breakdown when report is sent
Staff
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Settings
Configure report recipients, automation, and bonus thresholds.
Report Recipients
Automation
Auto-send reminders
Email all staff on the last day of every pay period
Auto-send payroll report
Automatically email recipients after period ends
Include late submissions in auto-send
When payroll auto-sends, also include any outstanding late submissions
Notify admin of late submissions on last day of period
Email admin team a heads-up summary on the last day of each pay period if late submissions exist
Incentive Bonuses
When a staff member works ≥ this many hours in a week (Mon–Sun), all their hours that week earn the bonus rate.
Comma-separated. Hours logged under these class/party names won't count toward the weekly bonus threshold.
Email Attachments
Select which formats to attach when the payroll report email is sent.
📄 PDF Report
Print-ready payroll summary
📊 QuickBooks CSV
Import-ready QB format
📅 Pay Period Configuration
Configure how pay periods are calculated. Changes take effect immediately for all future periods.
⚠ Changing frequency mid-stream will re-group existing entries.
All bi-weekly periods are calculated forward and backward from this date.
e.g. Day 1 and Day 16 → periods run 1st–15th and 16th–end of month.
Preview (next 3 periods)
Export Payroll Reports
Select a pay period and download in your preferred format.
Pay Period
Staff
Total Hours
Gross Pay
Download Format
Staff Breakdown
Click any row to expand shifts
⏳ Prior Period Submissions Pending
These submissions are awaiting approval and are not yet included in the export above.
🧪 Test Auto-Send
Manually trigger the auto-send right now to verify it works — sends the current pay period report to your configured recipients. Use this instead of waiting 2 days.
Edit Staff
👤
Active — can log in
Charge GST
Send email reports
Staff receives their pay breakdown when report is sent
Require PIN change on next login
Staff will be prompted to set a new PIN when they next log in
🔐
Set Your PIN
Your account requires a new PIN before you can continue. Choose something memorable.
Install Aradia Time
Add to your home screen for quick access.
Install on your iPhone
Tap the Share button (⬆) in Safari, then tap "Add to Home Screen".
